2019 Purchasing Rules
Are you a designated purchasing lead with a budget and permission to start purchasing from your instructor? The information below will help you get started.
For general GIX purchasing guidelines refer to the General Purchasing Info page.
*Download a copy of the Course Purchasing Quick Guide
*Download a copy of the Launch Project Purchasing Guide
1) Make the appropriate purchasing request based off the guidelines below.
2) Once your request is approved, your order will be placed.
3) Makerspace staff will receive all packages, notify your team that your supplies have arrived, update the Orders Spreadsheet, and place supplies in a locker.
Log into Amazon with UW email account to place order.
You must include your project code and/or team name in the reference line.
At the very last stage of the checkout process, remove the tax exemption before completing your purchase. This exemption is not permitted for the vast majority of our purchases.
Fill out a Non-Amazon Purchase Request
If your request is approved, GIX staff will complete non-Amazon purchases for you.
Purchases without a team name and course number will not be approved.
On occasion where you must make course purchases yourself, all reimbursements must be pre-approved. Email firstname.lastname@example.org to request pre-approval.
Submit original receipts and signed/dated packing slips to Gail Greenwood in GIX 115.
Certain expenses are not allowable due to UW/GIX policy and restrictions on our funding source.
Some of these expenses include:
Meals or coffee paid for others when not in travel status
Ground transportation when not in travel status
Costs related to entertaining